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Jun 28 2018

Administrative Special Assistant to the Provost (1023)

American University Washington, District of Columbia, United States

Summary/Objective
The Special Assistant to the Provost is responsible for supporting the Provost through a wide range of professional responsibilities including: managing the Provost’s student affairs activities; coordination of academic program reviews, curriculum proposals and approvals; representing the Provost’s Office on university committees; preparing speeches, citations, and other communications; may serve as the Provost’s liaison with the campus and outside community; arranging a number of special events for the Office of the Provost. This position requires the ability to work with minimal supervision and maintain the highest level of confidentiality. The incumbent works with other staff supporting the Provost in a variety of activities.

A very high level of discretion is required from this position due to exposure and access to highly confidential and sensitive information within the Provost’s Office.

Work Environment

  • This position reports directly to the Provost, along with the Executive Assistant to the Provost, the Vice Provost for Academic Administration, and other reporting Deans, Vice Provosts and Assistant Provost
  • The Special Assistant to the Provost takes on roughly 25-35 special projects per year. These projects can vary in complexity but generally require an extensive knowledge of the university, its policies, and its people
  • In general, this position handles roughly 125-150 student grievance issues annually
  • Serves on approximately 10-15 committees annually, supports or acts as a resource on 3-5 others per year
  • Prepares dozens of documents, reports, and other communication for the Provost annually
  • Arranges 3-5 special events annually

Position Type/Expected Hours of Work

  • 35-Exempt
  • Project Leader/Advisor A

Salary Range

  • Commensurate with experience

Required Education and Experience

  • Bachelor’s degree, with considerable research and writing experience and five to seven years of professional experience
  • Excellent writing and communications skills
  • Highly developed interpersonal skills, the ability to deal properly with confidential material, and the ability to represent the Provost within a variety of activities
  • Sensitivity to and appreciation of cultural diversity is required as well as the ability to work as a team leader or team member
  • Familiarity with networked PC environments and related office software products is expected

Preferred Education and Experience

  • Master’s degree and experience in an institution of higher education
  • Experience working with students

Current American University Employees:
If you are a current full-time or part-time staff member at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:
For more information or assistance with the American University careers site, email AsuccessfulU@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”) in its programs and activities.

Job Categories: Full-Time. Job Types: Administrative and Professional.

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