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Sep 6 2021

Administrative Assistant Dean for Student Engagement / Director of the Office of Student Involvement

Colgate University Hamilton, New York, United States

Colgate University
Assistant Dean for Student Engagement/ Director of the Office of Student Involvement

Requisition Number: 2021S081Posting
Full Time/Part Time: Full Time
Division: Dean of the College
Department: Center for Leadership & Student Involvement

Department Statement:
Colgate University, a premiere liberal arts university of approximately 3,000 students, seeks an energetic, motivated, and highly visible Assistant Dean for Student Engagement/ Director of the Office of Student Involvement to serve as a trusted resource for students on co-curricular involvement. Reporting to the Dean of Students, the assistant dean takes an active leadership role in the holistic development of students.

The Office of Student Involvement uses a comprehensive advising and programming approach to support, educate, and develop diverse, well-rounded student leaders to explore and engage with co-curricular involvement as part of their Colgate education. Our mission is to provide engaging, dynamic, and inclusive co-curricular and extracurricular opportunities that empower students to build community, discover their strengths, and pursue their interests.

The Assistant Dean for Student Engagement/ Director of the Office of Student Involvement supports the Dean of Students in promoting co-curricular experiences and supporting the student engagement team, including the ALANA Cultural Center, Office of the Chaplains, Office of Fraternity and Sorority Advising. Office of LGBTQ+ Initiatives and the Shaw Wellness Institute. The Assistant Dean provides leadership and administrative oversight for all programs and services associated with the Office of Student Involvement. The Assistant Dean is responsible for setting the direction for the department and a strong student activities program informed by Colgate University’s Third Century Plan and the Dean of the College Division priorities. This position supervises all staff positions within the Office of Student Involvement.

Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate’s Guide to Colgate.

Colgate University has been named one of the 2021 Most Promising Places to Work in Student Affairs by Diverse: Issues in Higher Education.

Assistant Dean for Student Engagement

  • Assist the Dean of Students with projects and needs related to student engagement and other related areas within the Dean of Students portfolio and Dean of the College Division.
  • Lead campuswide programming initiatives for students, in collaboration with campus partners.
  • Assist the Dean of Students in promoting a campus experience that expands student awareness of co-curricular opportunities, fosters intentional affiliation with student organizations, and enhances a sense of belonging.
  • Contribute to Colgate’s efforts toward a more diverse, inclusive, and equitable institution.
  • Assist with resolving student conflicts and conduct issues for organizations, including completing related documentation and organizational conduct.
  • Co-advise the Student Government Association.
  • Attend meetings on behalf of the Dean of Students as needed.

Director of the Office of Student Involvement

  • Strategic Leadership for the Office of Student Involvement
  • Provide leadership, direction, support, and oversight of the operations within the Office of Student Involvement.
  • Select, train and supervise department staff, including providing annual goals and performance reviews, weekly meetings, and staff development opportunities.
  • Provide strategic direction on the assessment of current practices and implement a plan to improve the overall effectiveness of the involvement and advisement model.
  • Manage and serve as campus expert for the student organization management platform, Get Involved.
  • Develop knowledge of current trends and promising practices related to student government, clubs, organizations, and the allocation of resources.
  • Manage all departmental budgets and supervise department members in their budget management; maintain signing authority for departmental and student organization contracts.
  • Develop and coordinate the department-wide assessment strategy.
  • Co-lead the Organization Advisory Committee (OAC) in the development and implementation of student organization recognition/registration processes, policies, trainings, resources, and assessment.
  • Negotiate, prepare, review and amend contracts for performances and services on behalf of student organizations. Assure that such contractual ventures are feasible; staff and financial resources are available; and contracts are in compliance with University, State, and Federal policies and/or laws.


  • Design, prepare and implement training programs and resources for student leaders and advisers.
  • Serve as an administrative liaison to the student newspaper The Maroon News and student radio station WRCU while overseeing budgetary expenditures and working closely with students and advisers.
  • Institute strategic measures to ensure financial responsibility is accomplished among the student organizations.
  • Design, develop, and implement a forward-thinking plan to distribute, evaluate and provide oversight of the student allocations fees.
  • Provide direction and guidance to the Budget Allocations Committee to provide organizations with fair and balanced access to resources and allocations.
  • Plan and execute department-wide recognition events, professional development workshops, and initiatives for the student leaders throughout the year.

Program and Event Management

  • Develop, plan and coordinate University-wide programs for students, including late-night alternative programming and traditions.
  • Assist with first and second-year programming.
  • Serve as an adviser to the programming board and class councils, assisting with any relevant training, selection, programming, and ongoing initiatives.
  • Build partnerships and collaborations across campus to provide campus-wide programs and events designed to build community, promote leadership, foster engagement and retention.
  • Develop strategies to ensure student/staff collaboration in the development of programs.
  • Develop programs that provide for the inclusion of all student populations.
  • Meet regularly with each programming committee to develop a diverse offering of programs that vary in size, scope, venue, and target audience.
  • Encourage opportunities for collaboration with student leaders, student organizations, and University departments.
  • Assist with the development, implementation, and assessment of large, annual events for the campus community, involving students, staff, faculty, and alumni; that may include a New Student Orientation, Welcome Week Events, Family Weekend, Homecoming, Spring Party Weekend, Dancefest, and other student and staff-initiated University-wide events.
  • May serve as a primary event staff person and oversees the coordination of all logistics with Facility Services, Campus Safety, etc.

Additional Responsibilities

  • Maintains the O’Conner Campus Center (The Coop), Hall of Presidents, Donovan’s Pub, The Mat at Parker Commons, and student organization offices and storage by arranging repairs, updates, and upgrades. Responsible for making capital requests for renovations as needed.
  • Ensure the O’Conner Campus Center (The Coop) is a welcoming space for all and a central programming venue for the University.
  • Prepare reports and provide research as assigned.
  • Participate in department-wide planning of programs and initiatives and collaborate with others to ensure high-quality events and services to students.
  • May be required to travel with student organizations as necessary
  • Other duties as assigned.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Professional Experience/Qualifications

  • Five years of experience planning large and small events in a college/university setting;
  • Demonstrated knowledge of facilities management;
  • Experience advising student clubs and organizations;
  • Experience supervising professional, graduate, or student staff;
  • Ability to be detail-oriented;
  • Demonstrated commitment to diversity, equity, inclusion, and belonging;
  • Ability to lead and manage a cross-functional, collaborative team;
  • Strong oral and written communication skills

Preferred Qualifications

  • Knowledge of student development theory, student and student organization advising models, and curriculum design;
  • Experience developing student leaders, student organizations, and adviser trainings and resources
  • Experience working with student organization management platform
  • Strong knowledge of student affairs practices as applied to a diverse range of programmatic areas;
  • Experience with using social media platforms
  • Experience with student learning outcomes, assessment, and data-driven decision-making

Master’s degree in a related field such as higher education administration, education, social work, or counseling.

Other Information
Applications received by September 15, 2021 will receive priority consideration.

Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead.

Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading. The statement can be any length. For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.

Work Schedule:
Weekdays, with occasional evenings and weekends.Some travel may be required.

Job Open Date:

Job Close Date:

Open Until Filled

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

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Job Categories: Full-Time. Job Types: Administrative.

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