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Jun 29 2022

Administrative Assistant Dean for Finance

Princeton University Princeton, New Jersey, United States


Reporting to the Associate Dean for Finance and Administration, this position would lead the Business Office, ensuring the efficient day-to-day operations of the office as well as helping the Associate Dean develop and implement strategic plans that shape the office’s and the broader faculty community’s business. This role oversees positions responsible for all financial and budget oversight within the office. This includes implementing budgets for all fund sources, tracking actuals activity against these budgets and modeling forecasts of future spend. Additionally, the office develops and publishes new policies, changes existing policies when necessary and ensures compliance to these policies. Further, the office is responsible for a large range of administrative tasks related to the financial processes of the office. Specific areas of involvement include assisting in the financial elements of offers to potential new faculty and retention offers to existing faculty, the tracking and funding of all ODOF financial commitments, administration of the faculty salary review process, and reviewing requests for reimbursement under various ODOF policies. Demonstrated skill and attention to detail at the transactional level is crucial to the role, as is the ability to take this transactional knowledge and apply it through critical thinking and analysis to set strategy. Proven ability to document existing processes and improve on them, either through incremental improvement or wholesale change, is a requirement.


Finance (50%)

  • Monitor transactions for set portion of funds
  • Perform account reconciliations and journal entries as necessary
  • Track budgetary performance and reforecasts on a monthly basis
  • Ensure compliance with university financial policies and protocols
  • Contribute to departmental budget submission
  • Manage program for honorific fellowship top-up funding program
  • Manage process for all faculty overrides and other additional payments
  • Lead fiscal-year end close process
  • Oversee financial aspects of search authorization process
  • Create financial models to answer a range of questions, including current and potential future spend on endowed funds and the ability to fund strategic initiatives out of currently available resources, among others.
  • Assist in managing purchasing for ODOF
  • Manage aspects of faculty salaries, including reviewing and approving summer salary requests and other payment requests, assisting with the annual salary increase process and responding to faculty requests on salary
  • Other financial duties as assigned 

Leadership & Management (25%)

  • Provide strategic leadership, supervision, and professional development for a team of business office professionals 
  • Manage continuous process assessment/improvement efforts to ensure efficient and effective operations and stakeholder relations 
  • Establish and maintain relationships with a wide range of campus stakeholders and units (Finance & Treasury, Academic Departments, etc.) to advance the agenda of the Office of the Dean of the Faculty
  • Serve on and/or lead committees and task force groups to design, implement, and evaluate business processes
  • Serve as active member of the Dean’s Council, providing overall leadership to the Office of the Dean of the Faculty

Reporting & Analysis (25%)

  • Create narrative reports and presentations for senior leadership and various campus audiences to identify and demonstrate spend
  • Use data to drive decision-making with an eye toward continuous improvement
  • Create and maintain various financial reports including a broad range of reporting used performance against budget as well as development of reports to answer ad hoc questions
  • Assistance in managing the office’s commitments data
  • Creating and distributing a wide range of communications sent by the office

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Job Categories: Full-Time. Job Types: Administrative.

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