Administrative Deputy Dean of the Graduate School
The Office of the Dean of the Graduate School seeks a deputy dean of the Graduate School. Reporting directly to the dean, the deputy dean is the senior administrator overseeing central academic policies and associated curricular and administrative processes for all graduate programs at Princeton University, as well as the non-degree graduate exchanges and visitor programs (domestic and international) in which Princeton participates. Working closely with the department chairs and directors of graduate studies across all 43 academic units that grant graduate degrees, the deputy dean serves as the secretary to the Faculty Committee on the Graduate School and manages the work of its four subcommittees (policy, curriculum, fellowships, and discipline). In close coordination with the dean, the deputy dean guides the admission process for all graduate programs and administers the development of new programs (degree- and certificate-granting) through the faculty review process. The deputy dean oversees degree progress, enrollment policies, student record systems, and the annual re-enrollment assessment for all graduate students at the University (currently about 3,100); convenes campus partners who provide academic support services to graduate students; directs the review of all Ph.D. committees and dissertation defense filings; manages the annual update to the central catalogue of all graduate program listings and requirements; and submits degree lists to the Board of Trustees five times per year. The deputy dean supervises a staff of ten: the academic affairs and student records/system staff, as well as the admission staff, which is co-supervised by the senior associate dean for finance and administration (primary reporting is to the deputy dean). Additionally, for work carried out on behalf of the dean, the deputy dean works closely with and guides some duties of the executive assistant/administrative manager and the coordinator within the dean’s office. The deputy dean is the senior adviser to the dean, working closely with the other senior academic administrators and other deans across the University, and assists with the preparation and submission of materials and reports to faculty committees and meetings, the Academic Planning Group (chaired by the provost), and the Board of Trustees. As such, the deputy dean may be called upon to represent the dean in any of these venues as well as in external settings.
This professional will join an office that offers a challenging and supportive work environment. Engaged and dedicated staff members within the office collaborate to improve the educational experience of all graduate students at Princeton. The work itself is extraordinarily rewarding: it is multi-faceted, always evolving, and meaningful.
For fullest consideration, applicants are encouraged to apply before July 1, 2022.
- Serve as secretary to the Faculty Committee on the Graduate School, develop its agendas, present academic affairs business at its meetings, and finalize its materials and minutes.
- Serve as secretary to the Policy Subcommittee, develop proposals for new academic programs as well as new central policies or changes to existing policies, and guide the preparation of agendas, materials, and minutes.
- Chair the Curriculum Subcommittee, which reviews and approves proposals for new permanent graduate courses and reviews significant changes to the requirements of existing academic programs.
- Chair the Fellowship Subcommittee meetings involving selection and endorsement of applicants for external awards requiring approval of the dean’s office, and serve as secretary to this subcommittee for meetings and work involving selection of nominees for internal institutional awards.
- Serve as secretary to the Discipline Subcommittee for academic and research integrity cases, oversee investigations and preparation of materials, run hearings, and implement outcomes.
Graduate School Office
- Manage the staff of the Academic Affairs group, and co-supervise the Graduate Admission group. Guide the work of the dean’s executive assistant/administrative manager in support of Graduate School communications, faculty committees, and Academic Planning Group and Trustee reports.
- Lead orientations for incoming graduate students, directors of graduate studies, and graduate administrators; and communicate and meet with individual members of all of these groups to receive input, articulate policies, find solutions, and resolve issues.
- With the senior associate dean for student affairs, communicate and meet regularly and work collaboratively with leadership of the Graduate Student Government on priorities and concerns.
- Guide the development of academic support initiatives and convene campus partners who serve graduate students in their various roles as learners, researchers, and teachers.
- With the senior associate dean for student affairs, guide and lead Commencement activities.
- Work with the Office of Advancement on graduate alumni initiatives important to the dean.
- Co-supervise the director of the graduate admission office such that all functional areas within the Graduate School and the academic programs are served well.
- Guide the academic review of all applicants put forward for admission and manage the individual meetings with faculty (typically the chair and director of graduate studies) of each graduate degree-granting unit, as well as any follow-up once offers are released. Work closely with the associate dean for access, diversity, and inclusion to ensure a holistic review of applications.
- Work with the senior associate dean for finance and administration on enrollment management and requests for growth. Determine admission allocations by department to align with approved resource allocations and areas of focus.
- Oversee admission data reporting and analysis, in close collaboration with the senior associate dean for finance and administration.
- Oversee and approve updates to the application as well as associated admission policies.
Systems, Data, and Reporting
- Represent the Graduate School and its constituents for systems, technology, and relevant policies supporting graduate student enrollment and degree records. Supervise Graduate School staff in student records functions, and work closely with the Office of Information Technology and the University Registrar and Deputy Registrar to guide PeopleSoft enterprise system work in support of all graduate programs.
- Oversee maintenance and enhancement of data dashboards and reporting for individual degree programs and the Graduate School as a whole. Focus on technology-driven solutions to improve operational efficiencies and to enhance end-user experience and self-serve analysis capabilities.
- Report and present data to internal and external audiences, and represent Graduate School interests on committees and working groups charged with data governance issues.
- Work closely with the vice provost for institutional reporting to oversee survey tools, analysis, and reporting of graduate student experiences and outcomes.
Communications and Reports
- Draft and approve routine as well as time-sensitive communications to senior leadership, faculty, and students through memos and announcements.
- Oversee content for and updates to the core Graduate School website, in particular content related to fields and programs, academic and enrollment matters, policies, and governance.
- Work with the dean on proposals and presentations to the Academic Planning Group, the Priorities Committee, the Office of the Provost, and the Office of Advancement.
- Work with the dean on the preparation of regular and ad-hoc reports to the Board of Trustees.
- Work with the dean, other senior staff, within the office, and other senior campus partners (including members of the president’s cabinet) as a thought partner for strategic visioning and planning in all areas, in particular future direction of academic and enrollment policies and offerings, funding and financial policies and initiatives, and student support services.
- At the direction of the dean, lead the presentation of strategic initiatives and the implementation of those involving academic offerings, policies, and opportunities.
- Doctorate degree and 10+ years of relevant work experience;
- Exceptionally strong writing skills, with ability to prepare administrative reports for executive- and trustee-level audiences;
- Experience with academic policy development and implementation;
- Familiarity with curricular processes and review standards;
- Excellent communications skills, including ability to lead meetings with, student, faculty, and senior administrators;
- Ability to manage staff at several levels and work collaboratively with faculty, deans, and senior staff;
- Experience with strategic planning and implementation;
- Aptitude with and ability to present data to guide decision-making around academic matters;
- Understanding of needs and opportunities within research-intensive institutions of higher education.
Additional Preferred Qualifications
- Familiarity with and/or work experience within graduate education (especially Ph.D. programs);
- Facility with PeopleSoft student records and project management.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW